Post Review Process

After the monthly meeting, applications will either be approved as submitted, approved with stipulations, or deferred.

• Applications that are approved as submitted will receive an approval letter via email following the IBC meeting.
• Deferred applications lack significant information. These will require re-review by the full IBC committee after revisions are made and re-submitted to assess the safety level of the work. Revised applications are then reviewed again by the full IBC committee at the next available IBC meeting date (date of re-review is dependent on when the PI responds to stipulations and revises the deferred application).
• Stipulations are requested revisions that typically will not require full committee re-review. These stipulations can include requests for training, biosafety cabinet recertification, clarification or revision of standard operating procedures (SOPs), etc.

Responding to Stipulations

In the eProtocol system:

1. Choose Investigator home
2. Click on the IBC tab to see the protocols that have comments/stipulations
3. Click on “Comments Received (Cycle 1)” in the Protocol Event column to view comments
4. Address each comment in its respective “response” box
5. Revise the eProtocol application as requested
6. Submit by clicking on the “Respond to IBC” button on the Comments page

Typically, responses to comments/stipulations do not need to be reviewed by the entire committee.

See the Job Aid: Response to Comments/Stipulations for more instruction.

Timeline

Notification of application approvals, deferrals, or stipulations to approval are generally sent out within one week of the IBC meeting date. You will receive an automated eProtocol email regarding the approval, deferral, or stipulations. If you have not responded to stipulations within 30 days, we will send a reminder. Failure to respond within 90 days will result in your application being “withdrawn” from consideration. If you would like to continue to pursue approval for the withdrawn application in the future, you will be required to submit a new application and have it reviewed by the IBC committee again.  Withdrawn applications can be “cloned” for resubmission.