eProtocol is a web-based technology that enables principal investigators, staff, and committee members to prepare, submit, review, and communicate about protocols. OBAO uses eProtocol to submit many types of applications.
Access the eProtocol system
eProtocol routinely shuts down for maintenance on Sundays between 6:00 a.m.–2:00 p.m.
We encourage new eProtocol users to watch this short video: Getting Started: eProtocol Basics. Then, review the eProtocol Training & Education materials on the IACUC webpage. You will find help for specific eProtocol applications under the corresponding Research Oversight Area.
Currently, eProtocol is limited to submission of applications for Institutional Biosafety Committee (IBC) review and Human Gene Transfer (HGT) pre-NIH registration review.
- Use only updated Firefox or Safari—do not use Chrome.
- You must turn off browser pop-up blockers. eProtocol uses pop-ups.
- Learn how to disable pop-up blockers or add a trusted site.
- Navigate eProtocol with the blue panel (white writing) along the left of the window. This panel allows quick access to the different application sections.
- Selecting “Protocol Information” will show additional subsections in the blue navigational panel and as white boxes at the top of the page.
- To submit an application you must use the button on the blue panel. Ensure pop-up blockers are turned off.
Known eProtocol Problems
- Automatic emails: eProtocol will not link cloned protocols to the original protocol, thus expiration emails will continue to be sent until the protocol has expired.
- Training records: eProtocol does not always pull all training records; check to ensure that all required training is reported. If completed training does not appear, manually input the training module name and date completed in “Personnel Information”.
- Funding issue: When searching for sponsored projects, only use the second option (proposal awarded to another PI) using the PI on the application or use the third option (input the CON number found on SPA approval forms). The first/default option results in an message reporting “the server is busy”.
- Closure requests: eProtocol does not notify the IBC when a closure request is submitted. Please send an email to IBC@umn.edu and we will close the protocol.