MN-GEMS Login

Updates

MN-GEMS Notice 004 - Requesting an F&A Waiver on a MN-GEMS Funding Proposal (5/1/24)

To request an individual F&A waiver in MN-GEMS, navigate to the funding proposal needing the waiver, making sure the proposal is either in “Draft” or in “Department Review” status. Request an F&A waiver by using the Submit Ancillary Review function with a type of F&A Waiver Request and upload a completed, signed UMForm 1715. This ancillary request may occur simultaneously with any other ancillary review in process but must be completed prior to the proposal being submitted to the sponsor by SPA.

The UM1715 form has been updated to show that the PI, department, and college approvals need to be obtained via the form (same as before MN-GEMS) but the SPA endorsement now occurs via the Ancilliary Review function. The approved (or denied) request will permanently reside with the funding proposal. As before, the request should cover all years of the competitive segment of the funding proposal. Questions should be directed to Pamela Webb or Janine Stammler. The F&A Waiver Ancillary Review Quick Guide is available.

MN-GEMS Notice 003 - Create a Funding Proposal and Navigation Tips (4/30/24)

There is a technical issue where creating a funding proposal from your Dashboard causes the system to think you are logged out of MN-GEMS. While this is being remedied, navigate to Grants and then select “Create a Funding Proposal” from that tab.

Additionally, if you are navigating between Grants and Agreements, while on either the Grants or Agreements tab, right click on the other tab and select “Open Link in New Tab”. This will allow you to work in either store.

MN-GEMS Notice 002 - Departmental Responsibilities for MN-GEMS Data Entry “Catch Up” Activities (4/30/24)

Proposals and PRFs submitted to SPA after the MN-GEMS cutoff of 3 PM on April 19th must be entered as a Funding Proposal in MN-GEMS by departments by May 31, 2024 (to allow for accurate monthly reporting). Approvals already obtained on the PRF need NOT be re-entered into these re-keyed records, except for the college-level approval (“Department Review function in MN-GEMS”) since that is required for the proposal to submit to SPA. To inform SPA this is a data entry catch up activity, departments should start the title of their proposal with "REKEY PRF:" [and then continue with the regular title]. Also, upload a copy of the signed PRF in the Attachments tab. SPA will not submit the proposal to the sponsor when they see this designation, instead having relied on the paper process for the actual submission.

MN-GEMS Notice 001 - MN-GEMS is now LIVE! (4/29/24)

MN-GEMS is now LIVE! The production system is available for login at research.umn.edu/mngems. We recommend that you bookmark this site. 

Please process all proposals through MN-GEMS at this time (EGMS and the MTARF tool are retired). MN-GEMS Training materials and Frequently Asked Questions (FAQs) will help you learn to process proposals, manage awards, as well as guide you to how you can request a new or modified subward or an unfunded research agreement (eg. material transfer agreement, data use agreement, confidentiality agreement) in the system. EGMS, though retired from use, does remain available for view only.

To assist with proposals “in flight” during our transition week, SPA will continue to accept e-paper versions of signed PRFs and proposals at proposal@umn.edu through Friday, May 3rd – but departments are also responsible for entering this information in MN-GEMS by May 31, 2024 so that monthly reporting remains accurate.