Purchasing and Receiving

The Office of Regulatory Affairs highly recommends that controlled substances are purchased at Boynton Pharmacy on the Minneapolis campus and Veterinary Medical Center Pharmacy on the St. Paul campus. Proof of a current research DEA registration is required and the person picking up the controlled substances must sign the Authorized Users Signature Log and present a photo ID. Once obtained, the controlled substances must be locked in the safe immediately and logged into the disposition record.

Security and Record Keeping

A safe is required for storing controlled substances and it must be bolted to an immovable object.

Disposition records must be kept for receiving, using, transferring, diluting/combining and disposing of controlled substances. There are recommended disposition records that have all the DEA required information. Your choice of disposition record will depend on how you use controlled substances in your laboratory.

Research Controlled Substance Disposition Record (MS Word Document)
Small Animal Use Record (Single Drug) (MS Excel Spreadsheet)
Small Animal Use Record (Combination Drug) (MS Excel Spreadsheet)

Inventory

An inventory is a comparison of the actual count of controlled substances in the safe to the amount in the written disposition records. The University of Minnesota policy requires that an inventory be conducted at least once each year. More frequent inventories are recommended for laboratories using Schedule II drugs, higher volumes, multiple controlled substances or with many Authorized Users. The recommended inventory form contains all the required information to meet the DEA regulations. Annually the Unit Registrant must send a copy of each location's inventory to the Office of Regulatory Affairs.

Disposing

Expired, excess or contaminated controlled substances (schedules C-II though C-V) can be disposed of through the University Department of Environmental Health and Safety (DEHS). Contaminated controlled substances in a syringe must be placed in a slurry bottle (obtained free from DEHS) and the amount recorded on the Controlled Substances Disposal Form

Expired or excess controlled substances can be left in the original bottle, recorded on a separate Controlled Substances Disposal Form. Follow the directions on the DEHS disposal website. Empty bottles of controlled substances, may be disposed of in the trash or sharps container.