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Guidance & FAQs

What Every Researcher Needs to Know

Unanticipated Problems

Federal regulations [45CFR46.103(b)(5) and 21CFR56.108(b)(1)] require the IRB to ensure that investigators promptly report “any unanticipated problems involving risk to subjects or others” (UPIRTSO). The IRB defines UPIRTSO as any problem or event which in the opinion of the local investigator was unanticipated, reflects new or increased risk to the subjects and was possibly related to the research procedures. The IRB makes the determination of whether the unanticipated problem meets the criteria as a UPIRTSO.

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Timeline

A researcher should promptly assess unanticipated problems that occur on the study. Once a researcher has determined that an event constitutes a UPIRTSO, it should be reported to the IRB within 10 working days using the UPIRTSO form. A UPIRTSO must be reported within this time frame, even if the event itself is not yet resolved.

Criteria

When assessing an unanticipated problem, the researcher should consider the following 3 criteria.  All 3 criteria must be met to constitute a UPIRTSO:

  • Any problem or event which in the opinion of the local investigator was unanticipated
  • Reflects new or increased risk to the subjects
  • Related to the research procedures.

Responsibility

The IRB relies on the U of M researcher to provide an assessment of whether UPIRTSO criteria are met for a given event. As the person most familiar with and ultimately responsible for the conduct of the study, the researcher should provide his or her informed opinion of whether an event meets UPIRTSO criteria. The IRB will then review the researcher’s assessment of the event to determine if any changes to the approved study should be made as a result of the report.

Regardless of whether an event occurred with the U of M researcher’s own subjects (on-site) or with subjects in the same study at a different site (off-site), the U of M researcher (local researcher) must assess whether the event constitutes a UPIRTSO and if so, report it to the IRB. 

Death is not necessarily a UPIRTOS. If death is an expected outcome for a particular group of subjects (i.e. patients with advanced cancer), then the death of a subject though serious, is not unexpected and so does not meet the IRB’s definition of UPIRTSO. Any death of a subject which cannot be attributed to underlying disease would be unexpected. However, if the unexpected death is not believed to be related to the research (i.e. car accident), then it does not meet the IRB’s definition of UPIRTSO.

Non-Qualifiers

All problems/events that do not meet the IRB’s definition of UPIRTSO should be reported to the IRB in summary form (using a table or spreadsheet) at the time of  continuing review. Accompanying documentation (sponsor report forms, etc.) should not be included with this summary and if received will be returned to the researcher.

Adverse Events

Some unanticipated problems iunvolving risk to subjects or others are characterized as adverse events. Not all adverse events are unanticipated or require reporting:

What is meant by adverse event?

According to FDA regulations (21 CFR 312.32), a "serious adverse drug experience" with respect to human clinical experience includes "any experience that suggests a significant hazard, contraindication, side effect, or precaution." This includes "any experience that is fatal or life? threatening, is permanently disabling, requires inpatient hospitalization, or is a congenital anomaly, cancer, or overdose."

With respect to results obtained from tests in laboratory animals, a "serious adverse drug experience" means any experience suggesting a "significant risk for human subjects, including any finding of mutagenicity, teratogenicity, or carcinogenicity."
"Unexpected adverse experiences" means any adverse experience that is neither identified in nature, severity, or frequency of risk in the information provided for IRB review nor mentioned in the consent form.

Written reports are required by the IRB whether the study sponsor requires such a report or not. In some instances, an unusual event occurs at a study site other than the University of Minnesota; a written report is still required to ensure that the risks and benefits of participation have not changed. (see UPIRTSO reporting requirements). 

All written reports should be sent to the IRB and include: 1.) the facts of the case, including the date and description of the event; 2.) verification of whether the is related to the study procedures or drugs or to the subject’s underlying condition; 3.) steps that have been taken to address the problem; and 4.) verification of whether the event provides new information about the study’s risks that should be conveyed to participants in a revised consent form or letter.

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