| Frequently Asked Questions
1. Can I submit the proposal electronically?
Yes! All proposals must be submitted electronically.
2. Do I have to use the Funding and Budget templates provided in the electronic form?
Yes. Detail regarding budgets can be included in the "Budget Justification" section of the budget template.
3. Will I need matching funds for equipment even if it is NOT a Category 2 request?
Non-category 2 equipment requests should include matching funds, typically 30-50%.
Please include any matching funds letters with your proposal.
4. Is there flexibility with the 2000 word limit?
It should be possible to limit to 2000 words as requested; however, some flexibility will be allowed for resubmission and category 2 proposals. Illustrations and graphs may be incorporated into the proposal body. Note that one additional page may be added for figures, digital images(1200 to 1500 pixels not to exceed 2MB per image) or letters of collaboration, which are not included in the 2000-word limit.
5. What is HRPP approval? Do I need it?
HRPP stands for “Human Research Protection Program.” If your research involves human or animal subjects you will need approval from one of the HRPP review committees prior to beginning your research or receiving any grant-in-aid money awarded. If your research involves recombinant DNA, infectious agents or biological toxins you must register with the Institutional Biosafety Committee (IBC). If you do not have approval at the time of submission, please check “Pending” in the compliance section of the on-line form. Once approval(s) are received, documentation must be submitted to our office by fax at 612-626-7431 or by e-mail to facgrant@umn.edu.
6. Do I need to include a Proposal Routing Form (PRF)?
No. The "Compliance" section of the on-line form along with the required on-line approvals serve this purpose.
7. Do Co-PIs and their Department Chairs and Deans need to review and approve this proposal?
No. Starting in the fall competition, 2008, Co-PIs and their Chairs and Deans will no longer be required to review and approve Grant-in-Aid proposals.
8. Where do I find the standard allotment for salaries?
There are links to “Personnel grid” on the Application Instructions.
9. When will I find out if I have been awarded the Grant-in-Aid?
Typically the last week of November or the first week of December for the fall competition; the last week of April for the spring competition.
10. When are Grant-in-Aid proposals due?
Annual deadlines are fall - the third Monday in September, and spring - the first Monday in February. Category 7 requests (Interim Support) can be submitted at any time of the year.
11. I have indicated who my PI Support Person is, but they cannot access the proposal - how do I give them access?
Scroll to the the bottom of the application page and click "Send to PI Support".
12. Where do I find the Account values for the Budget page?
Please contact your departmental budget officer/accountant to help you identify the correct six digit account values.
13. I can't fill in the Budget or Funding templates. What's wrong?
You are probably using an older version on Adobe Reader. We recommend that you update your Reader to the most recent version. Click on "Adobe Reader" in the application instructions to upload the latest version.
14. How will I know if my proposal has been approved by my designated approvers?
You will receive e-mails when each of your approvers have reviewed and approved (or not approved) your proposal. You can also check the status of your proposal through the electronic system. See "Check Application Status" in the application instructions.
For further questions, please call 612-625-2356 or e-mail facgrant@umn.edu
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